How to Extract Emails from Exchange Database File to PST? Complete Solution

Are you looking for the solution to extract emails from Exchange database file to Outlook PST file format? If yes, then continue reading the article where we will guide users and provide them solution to extract email from EDB file to PST file format. In addition to this, we have also mentioned the solution that allow users to extract the Offline / dismounted Exchange database mailbox emails to the Outlook data file.

Microsoft Exchange database mailbox emails stores essential information as it used as a mode of communication by users, clients, employee inside or outside the organization.

As we all know that MS Exchange Server is one of the most popular mail servers that is used by numerous IT organizations & other industry verticals for the business and communication.

While exchanging information with each other Exchange EDB mailbox emails store important data that need to be kept safe as well as secure.

There are various threats, error, corruption issue, improper shutdown of Exchange Server, accidental deletion, power outage, hardware / software failure, human error, and much other problem that may occur in Microsoft Exchange Server and there are chances that users lose their Exchange data if any of this situation arise.

Exchange administrators are trying their level best to run the server smoothly but in some cases its a user fault due to which they lose the data.

To prevent the Exchange emails data users are extract the email from EDB file to the Outlook PST for the backup purpose. In case, if any disaster occurs because of which users lose their Exchange database mailbox emails then they have to face a major loss.

In that case, the PST file work as a backup file through which users can retrieve and access the mailbox data by importing the PST file directly into the Microsoft Exchange Server or Outlook.

Manual Technique to Extract Emails from Exchange Database to Outlook PST File

In this method, users can use the Exchange PowerShell New-MailboxExportRequest PowerShell cmdlet which easily export the content of the Exchange database primary and archive mailboxes. It also export the mailbox data items such as: mails, contacts, and much more.

The following command is available in the Mailbox Import Export Role & by default, the given role is not assigned to any role group. So, to assign this role users can use the command given below:

“New-ManagementRoleAssignment -Role “Mailbox Import Export” -User “enter the name of the provided users””

Then users have to provide the read/write or full control permission of the shared folder to the Exchange Trusted Subsystem Security group of the particular folder which stores the resultant file i.e. PST. To grant this permission follow the steps mentioned in the below section.

1. First, users have to create the new folder in the local machine and right click on it. After that, select on the properties option of that folder.
2. Then, select on the sharing button and after that click on the share button. Select the advance sharing button
3. Click on the given permission button & then select the add button
4. In the dialogue box, insert the Exchange Trusted Subsystem > Then, choose the full control checkbox option. Click on the apply & then the OK button

Use PowerShell Cmdlet to Extract Email from EDB file to PST File Format

Execute the following cmdlet that allows users to extract Exchange database mailbox emails to Outlook data file.

Syntax:

New-MailboxExportRequest -Mailbox “Enter-Mailbox-Name” -FilePath “inert UNC target file path” -IncludeFolders Inbox

Example:

New-MailboxExportRequest -Mailbox “Billy” -FilePath “\\Desktop\Outlook\filename.pst” -IncludeFolders Inbox

The following command export the mails from the given mailbox name i.e. Billy to the Outlook data file.

Limitation Of Manual Solution

1. It cannot extract the offline as well as dismounted Exchange database mailboxes emails
2. Does not work properly with the damaged and corrupted Exchange mailboxes
3. It is a time consuming and lengthy solution
4. It requires users to have technical skills, in-depth knowledge, and hands-on experience

Note: There are many Exchange users who are having Exchange offline / dismounted database file and they want to extract the mailboxes emails from this database but the manual solution only extracts or export the on-premise Exchange mailboxes and data items to the PST file format. In such a case, users can use the advance solution which supports this database and easily export the mailbox items of any size to the PST file in a hassle freeway without using any command.

Automated Wizard to Extract Emails from Offline Exchange Database to PST File Format

Users can use the advance EDB Converter tool which is designed and developed with advanced algorithm and support dismounted / offline EDB files (Public & Private).

Numerous technical and non-technical users use this utility to extract multiple emails from various Exchange database mailboxes such as: disconnected, user, archive, shared, legacy to the Outlook data time.

This software provides advanced category filter option which allows users to export the selected Exchange mailbox data items such as: mails, notes, tasks, calendars, journals, contacts to the PST file format.

By default, this tool creates the UNICODE PST file and it provides Quick and Advance scanning mode which recovers and repairs the corrupted Exchange database file in a simplified manner.

To repair the minimally corrupted offline .edb file select the Quick scan mode and for major corruption choose the advance scan. After recovery, users can export the recovered Exchange database mailboxes to the PST file.

It generates an export report which contains the fail and success count of the export the EDB mailbox data items.

Also Read: How to Repair Exchange 2010 database dirty shutdown in an efficient way?

Notable Feature Of Automated Software

1. Support the Exchange database and Streaming Media File
2. Preview the offline Exchange .edb file mailbox items before conversion
3. Maintains the actual folder structure and keep metadata intact
4. Date filter option export the Exchange data within specified period of time
5. Remove email (SMIME/OpenPGP) encryption from EDB mailboxes in bulk
6. Doesn’t impose any file size limitation
7. Compatible with all versions of Exchange Server and MS Outlook (2016 – 2013), & Windows OS

Working Steps to Extract Emails from Exchange Database to PST File Formats

1. Download the automated too, Install it, and launch it on your system

2. After that, select the add file button to load offline or dismounted EDB file >> Click on the add button

3. Preview offline EDB mailbox data items >> Click on the export button

4. Select the Exchange database mailboxes >> Click on PST radio button >> Select the advance settings

5. Then, from the category option click on the mails checkbox > Select the save button

6. Click on the browse button to set the destination file location > Click on the export button

Bringing It All Together

In this article, we have described the detailed information to extract emails from Exchange database to the PST file format. If users want to extract email from Exchange Server database file then they can use the manual solution and in case if they have the offline or dismounted Exchange database file & want to extract the emails from this database. For that, they can use the advance solution mentioned in the above section which easily extracts multiple emails from various Exchange .edb file mailboxes to the PST file format in a simplified way without any hassle. Rest, according to the users preferences they can select the solution and perform extraction of Exchange database mailboxes emails to the Outlook data file.