The year 2020 has completely changed the dynamics of the event industry, which was quite unexpected. Although, the virtual and hybrid events have kept the industry alive. The complete absence of the onsite and live events from the scene has caused a little loss to the event industry in the United Arab Emirates. It has also made the public depressed and confined to their homes.
So, there is a dire need to bring back the live events to provide healthy entertainment and outing to the general public. However, doing so might not be that easy. The pandemic has not ended completely, but the cycle of life keeps going on. Safe and successful organization of live, onsite events can revive the industry as well as the hope of the general public.
Explore this article in detail to learn how you can bring back the live and traditional events successfully.
Top 7 Tips to Ensure Safe Onsite Event Organization
Event organization is a venture full of numerous challenges. These challenges have tripled due to pandemic. Although the health situation is much in control as compared to the past few months, the danger has not vanished completely. Reviving the traditional onsite events is also important to help people interact socially while enjoying themselves. Taking care of the safety concern is equally important.
Here are the top tips you can follow to ensure a safe onsite event organization.
1. Pay Attention to Venue Selection
The venue is one of the most critical elements in the traditional onsite events. Paying attention to its selection is the fists step towards the safe and successful revival of traditional events. Taking care of points like enough floor space, ideal location, proper venue management are the key factors in deciding wisely. Some organizers are even hiring experts from event companies in Dubai to not miss out on the crucial details about venue selection.
2. Disinfect the Venue Thoroughly
Once you have finalized the venue and signed the contract with its management, you need to prepare it for the event and event attendees. The first step in this regard is emptying the venue and disinfecting it thoroughly. After that, prepare the venue according to your requirement, but do not forget to disinfect it right before the event again to ensure it is perfectly safe.
3. Ensure Smooth and Safe Check-In Points
One of the greatest concerns in bringing back the traditional events is managing the check-in points. If you are offering onsite registration, you can set it up on the entry points of vehicles. On the other hand, include numerous smooth and safe check-in points to help the attendees safely navigate to the central area without getting trapped in crowds.
4. Take Care of Seating Arrangement
The seating arrangement is another crucial point that can create a hurdle in the revival of onsite events if not handled properly. You need to include the socially distant seating arrangement to ensure the attendees do not contract the virus from each other. Moreover, you need to maintain a safe distance from the central stage and manage the floor space efficiently to support smooth navigation.
5. Minimize the Number of Staffers
Organizing a high-level onsite event requires the support of skilled and well-trained staff. However, the same can pose a safety risk in the current scenario. To ensure the safe revival of the live events, it is inevitable to minimize the number of staffers on the venue to control the risk of virus spread. You can also tackle it by limiting staffers to backstage.
6. Take Proper Measures for Sanitization
Another crucial element that needs specific attention and arrangement in the live, traditional events is taking proper measures for sanitization. You can distribute sponsored masks among the attendees. In addition to it, you can install sanitizing kits to disinfect the attendees, as well the vendors and staff members.
7. Offer Value-Based Engagement
Lastly, being confined to their homes has posed mental health issues to people. If you are asking them to get out of their homes, you need to offer them value based event engagement. You have to take care of their entertainment, as well as information, to make the attendance worthy. You can hire event companies in Dubai to develop the event strategies, agenda and ensure its perfect organization to make the experience safe and memorable for attendees.
Follow the tips to organize safe traditional events!
Although the event organizers are hesitant in organizing traditional onsite events just now, the public is eager for their revival and becoming a part of them. The virtual and hybrid events have their own benefits, but they cannot match the thrill of live events. So, do not disappoint your target audience too much and get in touch with industry experts to organize a safe and successful onsite event.
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