ERP Software Characteristics and Why does your School Need it

Can’t decide whether you should get a school ERP software for your institute or not? Here is the ultimate guide that will help you find out the defining characteristics of a school ERP and why does your school need it. Read through to find out.

To get or not to get a school ERP? If you too are going through the same dilemma, then you have arrived at the right place. Running a school is not an easy job. Be it managing employee details or taking care of fee collection, school operations can be challenging at times. In this digital world, when anything can be done with the touch of a smartphone, why rely on the olden methods of pen and paper? This is the prime reason why schools switch to a school ERP software as it takes care of all the tasks happening in and out of the school premises. Find out more about the software, its defining characteristics and why does your school need it in the passage below.

What is School ERP?

A school ERP is application software that is designed and developed to automate the day-to-day administrative chores of a school. The software lets the school go paperless and perform all the tedious jobs of administration on a digital platform. A school ERP software also helps in connecting all the stakeholders- teachers, principals, parents, and management on a single platform to keep everyone on the same page. This further helps in a smoother flow of information and keeps parents updated with the progress of their ward, thus providing personalised learning and take necessary actions whenever required. The idea is to help schools achieve their aspirations and goals.

What are School ERP’s defining characteristics?

School ERP comprises a large number of outstanding features that make it a must-have software for schools. Below are some of the features that every school ERP has.

Role-Based Login:

Since a school ERP acts as a platform connecting all the stakeholders, it comes with the feature of role-based login, giving respective features to each stakeholder along with added advantages such as data security and smooth access control.

Energy and Cost Saving:

Gone are the days when the administrative tasks had to be performed with pen and paper. The modern school ERP saves a lot of time by letting you go paperless and doing everything on a software; thus, saving a lot of manual work and time. Be it paying fees online or generating report cards, everything can be done with a single click.

Mobile Functionality: In an era, where every person is always on the go, accessing an application on a laptop or desktop often becomes a bit challenging. To keep you going, a school ERP supports mobile functionality allowing all the stakeholders to access the app whenever they want.

Cloud Facilitation:

With the evolution of technology, school ERP has also gone through a lot of advancements. School ERP these days come equipped with cloud facilitation, making it easier to store and manage data. This further provides a lot of additional benefits such as high speed, backup, mobility, and reliability.

SMS Alerts:

Did you forget about the sports day event at your ward’s school? Well, this wouldn’t have happened if the school was using school ERP software. This artificially intelligent software is capable of sending messages and alerts notifying parents of every single event at the school.

Data Backup & Security:

Ever since school ERP software became equipped with cloud technology, data backup and security got more robust and easier. Since data is stored on a centralised database in the cloud, schools don’t have to worry about the recovery and security of data as it can be retrieved whenever required. Also, the data remains safe from various cyber threats.

Supports Different Platforms:

The modern school ERP software works on all platforms, right from Android to iOS. Therefore, none of the stakeholders have to worry about whether it will work on their device or not.

Live Support:

Although a school ERP is a robust software, there may come times when you may face issues. The facility of live support helps all the stakeholders- parents, management, principals, and teachers find out resolutions of their queries whenever required.

Online Registration:

One of the most time-taking processes of any institute, a state-of-the-art school ERP software lets you do online registration within a few steps. It doesn’t require a pen and paper or extra effort from the workforce.

Library Management:

With the library management feature of a school ERP, parents can easily keep track of the books their ward is reading and submit the same on time. Moreover, teachers can also issue books they want to read and do submission as per their ease.

Progress Report:

Be it printing report cards with a single click or keeping a tab of the progress of their child, a school ERP software lets parents do it all. Now parents don’t have to wait for the PTA meetings or the result day to know how their ward is performing at the school.

Online Fee Payment:

Many a time, parents miss out on the deadlines for fee payment. But with the online fee payment feature, they can easily do it in just a few minutes and can also be reminded of the last date to do the same.

Why School ERP Software?

Well, a school ERP software is an application that not only makes the functioning of a school easier for administrators and principals but provides equally fruitful results to the parents and teachers.  It is not just about automating schools; it is about empowering them and providing the best education to the students.

For the Principals

It becomes very difficult for principals to keep an eye on every single happening in the school premises. But with a school ERP software, they can stay updated with what’s happening in the institute and get access to the minutest of operation taking place, right from the login history to broadcasting messages to the entire school.

For the Management

Maintaining huge data with pen and register has always been a cumbersome task. Thanks to school ERP software. The school management can easily take care of all operations such as annual reports, attendance, batch-wise dropouts, and what not! All this can be done in a few minutes and without making use of paper.

For the Teachers

It is very important for teachers to stay connected with parents to make them aware of the performance of their child. This is what exactly a school ERP does! Teachers can upload assignments, homework, and projects, and send important messages. They can use the software to view lesson plans, maintain mark sheets, view books issued from the library, print salary slips, and do a lot more.

For the Parents and Students

One of the main objectives of a school ERP software is to let parents monitor the daily activities of their ward. Right from viewing the attendance to paying the fee online and filling leaves. Parents get access to everything happening at the school. Some of the very smart school ERP software also comes with the feature of GPS and navigation.

If you too want to get rid of unnecessary paperwork, switch to a school ERP software today!