Video conferencing took the world by storm over the past 12 months. There has been a 470 percent increase in the use of video conferencing for business reasons since the pandemic started in March 2020.
But the days of Zoom calls and Teams meetings might be over sooner than you think. Face-to-face meetings are coming back and you need to be ready.
If you are thinking about making a conference room rental, here are 5 things you need to consider.
1. Is it in an Ideal Location?
You want to get a conference room rental in a location that is convenient for everyone.
Hotel conference rooms are typically a great choice because of their location. Typically close to either airports or downtown hubs, you can find good conference room rental options at hotels.
2. Do They Have a Room Reservation System?
As in-person meetings ramp up, you want to make sure that the venue has a conference room reservation system. Otherwise, scheduling mix-ups or accidental double bookings could leave you stranded come time for your business meeting.
3. What is the Rental Cost?
One of the most important things you need to consider for renting a conference room is the cost. Do you need to put down a deposit to reserve your spot? Are there any fees associated with renting a room?
Make sure you find out exactly what your rental fee includes, like food, drink, technology, and more.
4. Are Food and Drink Allowed?
Speaking of food and drink, it is critical that you find out before you rent whether or not food and drink are even allowed in the conference room. Does the venue have a caterer on-premise that would prepare the food for you?
Are external caterers allowed to come in and deliver food? Are you allowed to bring your own food? Some venues require you to use their food options, so you need to consider that before renting.
5. Do They Have the Necessary Tech You Need?
Lastly, you need to make sure that the conference room rental has all the technology your meeting requires. Make sure they have hookups for laptops to display presentations. Make sure they have plenty of outlets.
Do they have projectors or other display options for you? Do they have the right audio equipment? Ask what is included in your rental fee. Determine whether or not you need to bring your own equipment.
Want to Know More about Making a Conference Room Rental?
A conference room rental can help elevate your next business meeting or social gathering to the next level. Instead of searching “conference rooms near me” and picking the closest one, hopefully, you now are prepped with the tips to pick the best type of conference room to meet your needs.
If you want to know more about conference rentals and other types of meeting rooms, be sure to follow along for more articles for everything you need to know on the subject.
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