If you use Office 365 for business, you aren’t alone. Over one million companies around the world make use of this multi-functional platform for getting work done. Whether you use it for spreadsheets, taking notes, having meetings, or communicating with your team, Office 365 is a great way to collaborate and create.
But Office 365 offers so many helpful tools that you may not even be aware of them all. Keep reading for five tips on how to make the most of Office 365 in a business setting.
1. Set Alerts on SharePoint
SharePoint is one of the best productivity tools on Office 365. You can use it to create and collaborate on shared documents.
However, many people try to steer away from shared documents because they aren’t sure how to manage them. How will they know when something has been edited or improved? How will they know when it is done?
SharePoint has an “Alert Me” function that you can set for individual files or entire libraries. This way, you can collaborate with your team and also be updated every time important changes have been made.
2. Manage Security Settings
It is important to manage your security settings. This means terminating disabled accounts or the current accounts of former employees.
It also means managing the permissions of everyone who works at your business. People should only have the minimum amount of permissions they need and no more. Experts recommend that only 2-4 people should be global administrators — that is, people with all permissions.
Not sure how to get started? Contact a great support service for help managing your accounts and permissions.
3. Use Shortcuts
Everyone knows that Ctrl+P means “print.” But Office 365 goes beyond basic keyboard shortcuts. If you learn more of Office 365’s handy tricks, you can make work smoother for yourself!
4. Ask Teams to Transcribe
One of the reasons people like to use Office 365 for business is that Microsoft Teams is a great way to communicate and meet with your collaborators. But one thing many users don’t realize is that Teams will transcribe meetings for you if you ask it to.
In the Teams Admin Center, you can request that Teams transcribe all meetings. This makes it easy for missing team members to catch up. It also makes your business environment more accessible to those with disabilities.
5. Know Where to Find Solutions
Do you ever need to know how to do something and just click around until it works? Not with Office 365. The platform has a convenient “Tell Me” feature that allows you to find solutions to your operative questions quickly.
Within “Tell Me,” there is also a “Smart Lookup” feature that can help you find fast facts on the internet.
Make the Most of Office 365 For Business
Office 365 has a plethora of tools at your disposal. But first, it helps to know how to use them! With these five tips, you are closer to getting the most out of Office 365 for business.
Do you have more questions about the intersection between entrepreneurship and technology? We have answers. Check out our Business section and keep reading.
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